For Hiring Managers
FAQs
What size companies do you work with?
We work with companies of all sizes.
Clients typically bring HireMoxie in when hiring outgrows internal capacity, whether that’s due to growth, volume, or the need for targeted headhunting. That can happen at a 40-person company or a 5,000-person organization.
Hiring problems don’t check org charts first.
What do you specialize in?
HireMoxie specializes in recruiting for roles where judgment and alignment matter most. Our core focus includes:
- Sales & Business Development
- Account Management & Client Services
- Marketing, Advertising & Media
- Education (K–12, Higher Education, EdTech)
- Manufacturing & Operations
- Office Technology & Office Products
These aren’t side projects or occasional searches. This is the work we do every day.
We already have internal recruiters. Does it still make sense to work with you?
Yes, and this is one of the most common reasons companies engage us.
We partner with internal recruiting teams when hiring demand exceeds bandwidth, timelines tighten, or a role requires targeted headhunting. Our goal isn’t to replace your team, but to extend it when the pressure is on.
How do you find candidates?
We find candidates through a combination of direct recruiting, targeted outreach, and deep industry relationships built over time.
A large portion of our work involves engaging passive talent, professionals who aren’t actively applying to jobs but are open to the right opportunity. Many of these candidates come through referrals and trusted networks rather than job advertisements.
Because of this approach, we’re often introducing candidates who aren’t circulating broadly in the market. The result is a more intentional, better-aligned pool of talent, not just whoever happens to be available.
Our focus is relevance and alignment, not volume.
How quickly can you deliver candidates?
Time to fill varies based on the role, market, and complexity of the search. Factors like seniority, specialization, location, and interview responsiveness all play a role.
That said, our typical time to fill is 45–80 days.
Highly specialized roles and some senior leadership searches can take longer depending on the size of the true talent pool. In all cases, we focus on moving efficiently without compromising candidate quality.
A typical timeline looks like this:
- 2–3 weeks of targeted sourcing and screening
- 2–3 weeks of client interviews and feedback
- ~2 weeks for the selected candidate to manage notice and transition
Throughout the process, we keep communication clear and proactive so you’re never left guessing where things stand.
Our goal isn’t just to fill the role, it’s to help you land the right hire and get them up to speed as smoothly as possible.
What is your fee structure?
Our fees are structured based on the scope, complexity, and type of support required, not a one-size-fits-all model.
We offer retained, engaged, and contingent search options, depending on the role and hiring needs. Fees are typically structured as a percentage of first-year base salary, though fixed-fee arrangements may be appropriate in certain situations, such as retained searches or roles with a wide approved salary range.
During our initial conversation, we’ll talk through the role, timeline, and expectations and recommend an approach that makes sense, with full transparency upfront.
No surprises. No hidden terms.
Is there a guarantee?
Yes.
HireMoxie offers a replacement guarantee on our searches. The length of the guarantee varies based on the type of search and the level of the position, but the average replacement guarantee is 90 days.
We’ll review the details together upfront, so expectations are clear from the start. No fine print surprises.
That said, our goal isn’t to rely on guarantees, it’s to get the hire right the first time.
Replacing a hire is a last resort, not a business model.
What if we’re not sure we’re ready yet?
That’s completely fine.
Many conversations start with clarity, not commitment. If HireMoxie isn’t the right fit, or the timing isn’t right, we’ll tell you.
We’re recruiters, not arm-twisters.
What we expect from you?
This is part of what working together looks like.
When we work together, here’s what we ask in return:
Partnership and professionalism
Treat our candidates, and our team, with the same respect you expect for your own employees.
Clarity and honesty upfront
Share accurate, complete information about the role, team, and expectations so we can represent your opportunity well.
Confidentiality
Please keep our process, and our candidates’ information, confidential.
Direct communication and timely feedback
We ask for clear, timely feedback from decision-makers after interviews, so searches keep moving and candidates aren’t left waiting.
A workplace set up for success
We work with companies that are committed to creating an environment where new hires can realistically succeed.
Follow-through
We expect commitments made during the hiring process to be honored once an offer is accepted.
Open feedback
Tell us what’s working, and what’s not. Continuous improvement matters to us.
Referrals, if earned
If we’ve provided value and earned your trust, referrals are always appreciated but never expected.
When both sides show up thoughtfully, hiring works better – for everyone involved.
Why choose HireMoxie?
Because hiring decisions matter – to your business and to the people making them.
We take our role seriously. That means being honest when something isn’t working, taking the time to understand what success really looks like, and never pushing a hire just to “close a search.”
We’re here to help you make decisions you can stand behind. Every time.
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